Privacy Policy – Rotary Club of Fairfield City
Introduction
The Rotary Club of Fairfield City (“we”, “our”, or “the Club”) respects your privacy and is committed to protecting the personal information you share with us. This policy explains how we collect, use, disclose, and protect your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.
By engaging with our Club, visiting our website, supporting our events, or participating in our programs, you consent to the practices described in this policy.
What Personal Information We Collect
We may collect personal information such as:
Your name, address, phone number, and email address
Membership details and volunteer participation records
Event registration details and attendance history
Sponsorship or donation information, including payment details
Photos or videos taken at Club events
Communication preferences and correspondence with the Club
Where reasonably necessary, we may also collect additional information relevant to our programs, such as youth program applications (e.g., Interact, RYPEN, RYLA, MUNA, and NYSF).
How We Collect Personal Information
We collect personal information in several ways, including:
Directly from you when you provide it (e.g., via forms, email, phone, or event registrations)
Through our website and online communications
From partner organisations, schools, or Rotary District 9675 where you are involved in Rotary programs
From publicly available sources where appropriate
We only collect personal information that is reasonably necessary for our activities.
How We Use Personal Information
We use your personal information to:
Administer Club membership, volunteer activities, and event participation
Communicate with you about Club projects, events, and programs
Process donations, sponsorships, and payments
Acknowledge and thank donors and sponsors (unless anonymity is requested)
Promote and manage youth and leadership programs such as Interact, RYPEN, RYLA, MUNA, and NYSF
Comply with legal obligations and reporting requirements
We will not sell or trade your personal information to third parties.
Disclosure of Personal Information
We may disclose your personal information to:
Rotary International and Rotary District 9675 where relevant to your involvement in Rotary
Service providers engaged by the Club to assist with operations (e.g., IT support, event organisers, payment processors)
Government or regulatory authorities if required by law
All third parties engaged by the Club are required to handle your personal information securely and only for the purpose for which it was provided.
Data Security
We take reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification, or disclosure. These include:
Secure storage of physical and electronic records
Password protection and restricted access for authorised personnel
Encryption for online transactions where applicable
Please note that no system is completely secure, and we cannot guarantee absolute protection of information transmitted over the internet.
Access and Correction
You have the right to request access to the personal information we hold about you and to request corrections if it is inaccurate, out of date, or incomplete.
Requests should be directed to the Club using the contact details below.
Children’s Privacy
We do not knowingly collect personal information from children under 16 without parental or guardian consent. Where young people participate in Rotary youth programs, appropriate consent is obtained through schools, parents, or guardians.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in Club operations or legal requirements. The most current version will always be published on our website.
Contact Us
If you have any questions, concerns, or requests relating to this Privacy Policy, please contact:
Email: admin@fairfieldcityrotary.org.au
Postal: Rotary Club of Fairfield City – PO Box 6302 Wetherill Park